Is Your Veterinary AI Scribe Secure?
Handing a tool your consultation audio and your medical records is a real trust decision. Before you adopt a veterinary AI scribe, it’s worth knowing exactly what to check — and what good looks like. Here’s a practical security checklist.
What to verify before you trust a scribe
Not all tools handle data the same way. Ask any provider these questions:
- Encryption. Is your data encrypted both in transit (moving between your device and their servers) and at rest (while stored)? The modern standard is TLS 1.3 in transit and AES-256 at rest.
- AI training. Is your audio, transcript, or notes ever used to train AI models — theirs or a third party’s? The answer you want is a clear no, backed by contract terms with their AI providers.
- Storage and location. Where is your data stored, and for how long? Reputable providers are specific about this.
- Access controls. Who at the company can see your data, and does the tool support role-based access and an audit log for your own team?
- Consent. Does the provider give clear guidance on informing clients that consultations may be recorded?
If a provider can’t answer these plainly, that’s your answer.
Why this matters more in veterinary work
Consultation recordings capture client conversations and clinical detail, and your records are a legal document. A scribe that quietly trains models on that data, or stores it loosely, turns a productivity tool into a liability. Security isn’t a nice-to-have here — it’s part of the standard of care you owe your clients and your medical records.
How Coggo handles it
Coggo is built so the security answers are simple:
- Encrypted everywhere — TLS 1.3 in transit, AES-256 at rest.
- Never trains on your data — your audio, transcripts, and notes are never used to train AI models, and Coggo’s AI providers are contractually barred from doing so.
- Transparent storage — audio and notes are stored in Cloudflare R2.
- Team controls — role-based permissions and an audit log on paid plans.
- You approve every note — nothing enters the record without your review.
Full details are on the Security page. If data privacy is what’s holding you back from trying an AI scribe, the right move is to demand specifics — and then test it. Try Coggo free with the security posture laid out for you.
This article is general guidance, not legal advice. Follow your regional rules on recording consent and data protection.
Frequently asked questions
Are veterinary AI scribes secure?
A well-built one is. The things to verify are: data encrypted in transit and at rest, a clear commitment that your recordings and notes are not used to train AI models, transparent storage, and appropriate access controls. Ask any provider for specifics before you commit.
Does Coggo train AI on my data?
No. Coggo never uses your audio, transcripts, or notes to train AI models, and its AI providers are contractually barred from training on your data. Everything is encrypted in transit with TLS 1.3 and at rest with AES-256.
Where is my data stored?
Coggo stores audio and notes in Cloudflare R2, encrypted in transit (TLS 1.3) and at rest (AES-256). See the Security page for full details.
Do I need client consent to record a consultation?
Consent requirements vary by region. Many practices inform clients that visits may be recorded for documentation and note it in their policy. Check your local rules and your provider's guidance, and be transparent with clients.